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How to Register Your Dog
Registration is one of the most important pillars in purebred dog development. It ensures the continuing documentation of the efforts of dog breeders to keep the purity of the dog breeds they are working on as well as how specific dogs and/or breeding lines are producing over the years.
Various information pertinent to dog breeding and performance are kept by a registering body such as the PCCI. More specifically, information is collected for each dog which must have its unique registration number that serves as its identification code for as long as the registration database of a registering body exists.
For a breeder, his efforts to produce purebred dogs is documented in a Pedigree Certificate that is issued for every single dog that he registers. This document serves two main purposes:
a. It is like a birth certificate that lists down the date of birth of the dog, its sire and dam, color and specific markings.
b. It shows the genetic lineage or ancestry (four generations in the case of the PCCI) of each dog.
It is the hallmark of every purebred dog as the Pedigree Certificate traces not just its ancestors but more importantly the accomplishments of each dog in its lineage.
The Certified Registration and Pedigree Certificate (the Pedigree Certificate for other Registries abroad) is the official recognition of the PCCI of your dog's place in the purebred dog history. For a breeder, the name you have chosen for registering your puppy (Kennel name and registered name combination) is considered unique and once approved cannot be changed under any circumstance. Please see the Litter Registration Section for more details on naming procedures.
Once properly completed and endorsed to the new owner of the puppy, the Certified Registration and Pedigree Certificate becomes the legal instrument for fully transferring the ownership from the breeder (or previous owner) to the new owner.
A dog may only be registered once with a registering body. For the PCCI, a dog may either be registered by the breeder if locally bred or by the owner if it is imported.
Case 1 - For Philippine-bred dogs
Here are the steps in registering a locally bred dog:
Note: It is assumed that the breeder is already a PCCI member in good standing (no arrears, no suspension/cases) and that the bitch is already under his name. If the dog's ownership has not been transferred yet, please see the section on "Transfer of Ownership" before proceeding to the steps below.
1. Secure and fill up Application for LItter Registration Form. This form is available free of charge from the PCCI office or it may be downloaded from this website. Make sure to have the Owner of the stud dog sign Part 1 of the Application. Please see the section, "Litter Registration" for more detailed discussion.
2. Pay the applicable registration fees:
a. Kennel Name Registration - P840.00
For first time breeders/registrants, a kennel name application must have to be filed and approved. This serves as your breeder identity with the PCCI. The fee is good for 5 years. Please see the " Kennel Name Application" Section for additional details.
b. Litter Registration - P560.00
This is a flat rate regardless of how big the litter size is.
c. Pedigree Certificate - P414.00 per puppy
This fee is for the preparation of the individual Pedigree Certificate that will be issued for each puppy in the litter that you would want to register.
3. Submit the completed application forms and the payment to the PCCI office. Please see the "How to/Location" Section of this website for instructions on how to go to the PCCI office. In case it is not convenient for you to go to the PCCI office, the documents and payments may also be sent thru the following options:
a. Local courier companies. The PCCI prefers to work with LBC.
Please address to Mr. Joselito Rosales, General Manager, Philippine Canine Club, Inc. Rm. A206, Hillcrest Condominium, 1616 E. Rodriguez Sr. Blvd., Corner Hillcrest St., Cubao, Quezon City. Kindly make sure to instruct LBC to deliver the money door-to-door.
b. Philippine Postal System. This takes much longer and has the higher risk of loss than the first option.
The processing of the documents (transit times excluded), if everything is in order, will take no more than two weeks from the date of receipt at the PCCI office. There is also an express lane but this is available only for walk-in registrants.
Case 2 - For Imported Dogs
1. Submit original Registration Certificate and Certified Export Pedigree (issued by PCCI recognized registering bodies) Also submit the necessary supporting documents:
3" x 5" Colored pictures of the dog (front view & side view);
Import Permit issued by the Bureau of Animal Industry;
Airway Bill from the carrier Airline or if accompanied by passenger, excess baggage ticket..
2. Pay the processing fee of P5,000.00. If the owner is not yet a member, fill-up the Associate Membership Application Form and pay the membership fee broken down as follows:
a) Membership Fee - 336.00
b) Admission Fee - 392.00
c) PCCI ID Card - 150.00
3. If new membership is applied between the month of October to December of each year, the following fee shall apply:
a) Membership Fee (current year) - Php 75.00
b) Advance membership renewal for the succeeding year (required) - Php336.00
c) Admission Fee - Php 392.00
d) PCCI Plastic ID card - Php 150.00
4. Submit photocopy of your Identification Card and two (2) pieces 1" x 1" ID picture for your PCCI membership ID
5. Dog must have Tattoo or Microchip Identification.
Similar to Case 1 - Locally Bred Dogs above, the documents and payments may be brought to the PCCI office or sent through courier companies or the post office.
Case 3 - For Unregistered Dogs (without registration document)
Breeds
All breeds that are recognized by any of the recognized Kennel Clubs of the Philippine Canine Club, Inc.
Procedures:
The owner must fill-up the Application for Breed Listing Form.
PCCI will schedule the inspection of the dog for evaluation by a judge who is licensed for the breed. (Inspection may be done at the PCCI or PCCI sanctioned dog shows)
The Licensed Judge may approve or disapprove the application
If the application is approved, the dog will be required to have either TATOO or MICROCHIP identification.
The listing fee is only Php500.00 plus VAT (owner must apply to become a PCCI member if not yet a member).
The dog will then be issued with a PCCI LISTING CERTIFICATE.
The 2nd Generation of the listed dog should be mated only to a PCCI registered dog.
Benefits/Advantages:
The Fourth Generation of the listed dog will get full registration and will be entered/recorded in the PCCI studbook.
Your unregistered dog may be used as a foundation of your breeding program.
PCCI will be able to maintain a database of the listed breeds including:
Breeding Records
Stud Records
Transfer of Ownership History
Microchip Identification Numbers & Tattoo Numbers
PCCI can generate a pedigree history of the listed breeds which is an essential data to develop and improve your breeding program.
Listed Dogs can participate in Performance events like Agility, Obedience Trials, Flyball and other non-traditional dog sport activities
Transfer Dog's Ownership
A person who acquires a PCCI registered dog will have to officially transfer the ownership of the dog to his name from the previous owner whose name appears on the front side of the Certified Registration and Pedigree Certificate. This process is called "Transfer of Ownership" and allows for the updating of the records of the PCCI to reflect the name of whoever may be the current owner of the registered dog.
Transfer of ownership is best carried out as soon as the Certified Registration and Pedigree Certificate is provided by the previous owner and all the information necessary for completing the transaction is obtained. There are several advantages to immediate transfer:
a. Official recognition of dog ownership by the PCCI. Only the individual whose name appears in the PCCI records as the owner may transact with the PCCI.
b. The new owner can have the authenticity of the Certified Registration and Pedigree Certificate validated and at the same time may determine the correctness and completeness of information that the previous owner(s) has provided. The shorter intervening period facilitates the settlement with the previous owner should there be questions about the authenticity of the document or the completeness of the information provided.
c. Penalties due to late transfer are avoided.
Transfer of Ownership may be carried out under two situations:
Case 1: Dog is acquired from the person whose name is printed as owner in the Certified Registration and Pedigree Certificate.
If you are the new owner, you will have to do the following to carry out the transfer:
1. Complete the transfer ownership information on the back of the dog's Pedigree Certificate. Here is what needs to be completed:
Section A (Usually accomplished by Breeder/registered owner)
Date of Transfer: The date you took physical possession of the dog.
Name of New Owner: Your name and address information.
Signature of the former/registered owner
Section B
Signature of New Owner: Your signature.
2. Prepare the applicable fees:
Transfer of ownership PhP 560.00
Membership (for non-members) PHP 878.00 per owner; if new membership is applied for the month of October to December each year, the fee is Php 903.00 (inclusive of advance renewal for the succeeding year.
Shipping fee PhP 150.00
3. Submit/send the proof of payment together the original Pedigree Certificate. If you are not a PCCI member yet, you also need to send/submit the following:
duly-accomplished PCCI membership application;
your 1" x 1" or 2" x 2" ID picture for your membership ID;
scanned copy or photocopy of your valid ID.
When the required information is received a new certificate will be mailed to you as the new owner.
Case 2. The dog is acquired from a person whose name is different from that which is printed as owner in the Certified Registration and Pedigree Certificate.
If you acquire your dog from someone whose name is not printed on the front side of the Certified Registration and Pedigree Certificate as an owner of the dog then there is additional information that needs to be provided as compared to the first case above. This is a situation where the person requesting for ownership transfer is not the same person as the one whose name appears in Section B (as given above).
Here are the steps:
1. Secure a copy of the Supplemental Transfer Statement Form either from the PCCI office or by downloading and printing it from this website.
2. The person named as the New Owner in Section A of the Certified Registration and Pedigree Certificate must complete Section C of the Supplemental Transfer Statement to transfer the dog to you, the new/latest owner.
3. You, the latest owner, must complete and sign Section D of the transfer statement in which your name appears in Section D as the "New Owner."
4. Prepare and submit all the completed documents and pay the applicable fees at the PCCI Office.
a. Transfer of ownership PhP 560.00
b. Membership( for non-members) PHP 878.00/owner
c. Supplemental Transfer PHP 48.16
d. Shipping fee PHP 150.00
The documents and payments may also be sent through local courier companies (preferred way) or through the postal system. Please see this option in the Registration Section.